Complaints Procedure

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If you are unhappy with the facilities or services you have received from the Southern Independent Medical Practice, or from the doctor looking after you, we would like to know about it as soon as possible so we can investigate your concerns and explain, apologise and take positive action where necessary. In most circumstances, if you tell us your concern quickly, we can resolve matters straight away. To let us know about something with which you are unhappy, please speak with Dr Richard Willis in the first instance or, if your concern relates to Dr Richard Willis, then contact the Practice Manager.

If you are not fully satisfied, you can put your concerns in writing and use our formal Complaint Resolution Procedure, which meets with the requirements set out by the Independent Doctors Federation (IDF) for its members and also the Independent Sector Complaints Adjudication Service (ISCAS).

The Complaint Resolution Procedure has 3 stages and reflects the principles of the ISCAS Code of Practice:

Stage 1: Local resolution within the practice
Stage 2: IDF Complaint Resolution Procedure to review the complaint
Stage 3: Independent Adjudication from ISCAS

Stage 1 To start the formal Complaint Resolution Procedure you should write to:
Dr Richard Willis or the Practice Manager
Southern Independent Medical Practice, 5 Wyndham Road, Salisbury, SP1 3AA

You should state what has caused you to have concerns and make your points clear. Please document when the relevant events took place and what results you expect from your complaint.

The Practice will send you an acknowledgement of your letter within 2 working days of receipt of the complaint (unless the practice is able to provide you with a full response within 5 working days).

A full response to your complaint will be made within 20 working days of the receipt of the complaint. If the investigation is still in progress, a letter will be sent to you explaining the delay and a full response made within 5 working days of reaching a conclusion. In any event, a holding letter will be sent every 20 working days where an investigation is continuing.

If you remain dissatisfied following the final response from the practice, then you can request a review of your complaint, known as Stage 2 by putting your complaint in writing to:

IDF CEO
The Medical Society of London
Lettsom House
11 Chandos St
Marylebone
London
W1G 9EB

Stage 2 The IDF Complaint Resolution Procedure will consider your complaint and may undertake a review of the documentation, any correspondence and the handling of the complaint at Stage 1. The Chairman of the IDF Complaint Resolution Procedure Committee will write to you according to the IDF procedures and, in any event, within 20 working days to either confirm the outcome at stage 1 or to offer an alternative resolution. At this time, the IDF will advise you of your right to take the matter further to independent adjudication, known as ISCAS and Stage 3 in these procedures.

Throughout the process all information, documents and records relevant to your complaint will be treated in the strictest confidence and no information will be divulged to any parties who are not involved in the IDF Complaint Resolution Procedure, unless required to do so by law.

Stage 3 This stage is only available to complainants who remain dissatisfied once Stage 1 and Stage 2 are exhausted.

A complainant should then request the Adjudication by writing to the Secretariat:
Independent Sector Complaints Adjudication Service
Centrepoint
103 New Oxford Street
London
WC1A 1DU

This written request for adjudication must be made within 25 working days of the final determination by the IDF at Stage 2. The complainant at Stage 3 should provide reasons to explain the dissatisfaction with the outcome of Stage 2. The ISCAS secretariat will seek confirmation from the IDF that Stage 2 has been completed.

The ISCAS secretariat will notify the IDF of a request for Stage 3, made directly within 10 working days. The secretariat will then be the main contact for the complainant once adjudication is started. A complainant accessing this service will be asked to consent to the release of records from the practice and the IDF relevant to the complaint and a report will be made to the complainant, the practice and the IDF.

Additional information to patients about ISCAS can be found at: http://www.idf.uk.net/content/documents/complaints/iscas-patient-guide-for-making-complaints%20(1).pdf

The Care Quality Commission Some healthcare services are required to be registered by the Care Quality Commission (CQC) which regulates the Health and Adult Social Care Services. The CQC does not investigate complaints, but considers relevant information about practices providing regulated activities within the terms of the legislation. They can be contacted at:

CQC National Correspondence
Citygate
Gallowgate
Newcastle upon Tyne
NE1 4PA

IDF – www.idf.uk.net
IHAS – www.independenthealthcare.org.uk
CQC – www.cqc.org.uk

June 2018

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